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August 14th, 2014

The data your business generates and captures is among the one of the most important assets available to yourself and your and employees. Unfortunately, the amount of data available is growing exponentially and it can quickly overwhelm many positions. One solution that allows businesses to better manage data is the data warehouse. The only question, is how can you tell when you need one for your business?

What is a data warehouse?

A data warehouse is a system used by companies for data analysis and reporting. The main purpose of the data warehouse is to integrate, or bring together, data from a number of different sources into one centralized location. The vast majority of the data they store is current or historical data that is used to create reports or reveal trends.

Possibly the biggest benefit of a data warehouse is that it can pull data from different sources e.g., marketing, sales, finance, etc. and use this different data to formulate detailed reports on demand. Essentially, a data warehouse cuts down the time required to find and analyze important data.

While not every business will need one right this minute, a solid data warehouse could help make operations easier and more efficient, especially when compared with other data storage solutions. That being said, it can be tough to figure out if you actually need one. In order to help, we have come up with five signs that show your business is ready to implement a data warehouse.

1. Heavy reliance on spreadsheets

Regardless of business size, the spreadsheet is among the most important business tools out there. Used by pretty much every department in a company, they can be a great way of tracking data. The problem many business owners run across however is that spreadsheets can grow to immense sizes and can become unwieldy.

Combine this with the fact that each department has spreadsheets that you will likely need to pull data from in order to generate a report. If this is the case, you are creating manual reports, which can take a lot of your time.

If you are struggling to find the data you need because it is spread out across different sheets, in different departments, then it may be time to implement a data warehouse.

2. Data is overwhelming your spreadsheets

Spreadsheets are designed to operate with a set amount of data (rows and columns). Reach, or exceed this limit, and you will find that the file becomes sluggish or will downright prevent you adding more data.

While it can take a while to get to this point, companies will reach it if they keep adding to their data. At this point you will see a drop in productivity and overall effectiveness in how you use your data. Therefore, a data warehouse that can combine data from different sheets may be a great solution.

3. You spend too much time waiting

If you set out to develop a report, only to find out that you need to wait for colleagues to provide the information on their spreadsheets, or to analyze their data, you could find yourself waiting for a longer than expected time.

This makes you highly ineffective and can be downright frustrating, especially if employees are too busy or just can't provide the information needed. Implementing a data warehouse can help centralize data and make it available to all team members more effectively. This cuts down the time spent actually having to track it down and communicating with colleagues.

4. Discrepancies in data and reports

Have you noticed that when team leaders or members in different departments create reports that the data or findings are different from yours, or other reports? Not only is this frustrating, it is also time consuming to sort out and could lead to costly mistakes.

This can be amplified if some departments have data sources that they don't share with other teams, as this can throw doubt into the solidity of your data and other reports. If you have reached this point, and realize that there are discrepancies in your data, it may be time to look into a data warehouse which can help sort out problems while ensuring mistakes like duplicate data are eliminated.

5. Too much time spent generating reports

Ideally, we should be able to generate a report using existing data almost instantly, or with as few clicks as possible. If you find that when generating a report you have to keep going to different sources to check if the data is updated, or to keep manually updating other sources, you could quickly see the amount of time needed to develop a report grow.

Because data warehouses consolidate data, you only have to turn to one source for data. Combine with the fact that many data warehouses can be set up to automatically update if source data is updated or changed, and you can guarantee that the data you are using is always correct.

Looking to learn more about data warehouses, or about the different data solutions we offer? Contact us today.

Published with permission from TechAdvisory.org. Source.

August 7th, 2014

Security_Aug05_CSecurity of your systems and technology is always an on-going battle and one you will likely never completely win. There are definitive steps you can take to ensure that your systems are secure, but we find that one of the most effective tools is knowledge. If you know a bit about how your systems can be breached, you can ensure a higher level of caution and security. To help, here are five common ways businesses see their systems breached.

1. You are tricked into installing malicious software

One of the most common ways a system's security is breached is through malware being downloaded by the user. In almost every case where malware is installed the reason is because the user was tricked into downloading it.

A common trick used by hackers is to plant malware in software and then place this software on a website. When a user visits the site, they are informed that they need to download the software in order for the site to load properly. Once downloaded, the malware infects the system. Other hackers send emails out with a file attached, where only the file contains malware.

There are a nearly limitless number of ways you can be tricked into downloading and installing malware. Luckily, there are steps you can take to avoid this:

  • Never download files from an untrusted location - If you are looking at a website that is asking you to download something, make sure it's from a company you know about and trust. If you are unsure, it's best to avoid downloading and installing the software.
  • Always look at the name of the file before downloading - Many pieces of malware are often disguised with file names that are similar to other files, with only a slight spelling mistake or some weird wording. If you are unsure about the file then don't download it. Instead, contact us as we may be able to help verify the authenticity or provide a similar app.
  • Stay away from torrents, sites with adult content, and movie streaming sites - These sites often contain malware, so it is best to avoid them altogether.
  • Always scan a file before installing it - If you do download files, be sure to get your virus scanner to scan these before you open the apps. Most scanners are equipped do this, normally by right-clicking on the file and selecting Scan with….

2. Hackers are able to alter the operating system settings

Many users are logged into their computers as admins. Being an administrator allows you to change any and all settings, install programs, and manage other accounts.

If a hacker manages to access your computer and you are set up as the admin, they will have full access to your computer. This means they could install other malicious software, change settings or even completely hijack the machine. The biggest worry about this however, is if a hacker gets access to a computer that is used to manage the overall network. Should this happen, they could gain control over all the systems on the network and do what they please on it.

In order to avoid this, you should ensure that if a user doesn't need to install files or change settings on the computer, they do not have administrator access. Beyond this, installing security software like anti-virus scanners and keeping them up to date, as well as conducting regular scans, will help reduce the chances of being infected, or seeing infections spread.

3. Someone physically accesses your computer

It really feels like almost every security threat these days is digital or is trying to infect your systems and network from the outside. However, there are many times when malware is introduced into systems, or data is stolen, because someone has physically had access to your systems.

For example, you leave your computer on when you go for lunch and someone walks up to it, plugs in a USB drive with malware on it and physically infects your system. Or, it could be they access your system and manually reset the password, thereby locking you out and giving them access.

What we are trying to say here is that not all infections or breaches arrive via the Internet. What we recommend is to ensure that you password protect your computer - you need to enter a password in order to access it. You should also be sure that when you are away from your computer it is either turned off, or you are logged off.

Beyond that, it is a good idea to disable drives like CD/DVD and connections like USB if you don't use them. This will limit the chances that someone will be able to use a CD or USB drive to infect your computer.

4. It's someone from within the company

We have seen a number of infections and security breaches that were carried out by a disgruntled employee. It could be that they delete essential data, or remove it from the system completely. Some have even gone so far as to introduce highly destructive malware.

While it would be great to say that every business has the best employees, there is always a chance a breach can be carried out by an employee. The most effective way to prevent this, aside from ensuring your employees are happy, is to limit access to systems.

Take a look at what your employees have access to. For example, you may find that people in marketing have access to finance files or even admin panels. The truth is, your employees don't need access to everything, so take steps to limit access to necessary systems. Combine this with the suggestions above - limiting admin access and installing scanners - and you can likely limit or even prevent employee initiated breaches.

5. Your password is compromised

Your password is the main way you can verify and access your accounts and systems. The issue is, many people have weak passwords. There has been a steady increase in the number of services that have been breached with user account data being stolen. If a hacker was to get a hold of say your username, and you have a weak password, it could only be a matter of time before they have access to your account.

If this happens, your account is compromised. Combine this with the fact that many people use the same password for multiple accounts, and you could see a massive breach leading to data being stolen, or worse - your identity.

It is therefore a good idea to use a separate password for each account you have. Also, make sure that the passwords used are strong and as different as possible from each other. One tool that could help ensure this is a password manager which generates a different password for each account.

If you are looking to learn more about ensuring your systems are secure, contact us today to learn about how our services can help.

Published with permission from TechAdvisory.org. Source.

Topic Security
August 7th, 2014

Hardware_Aug05_CThe laptop has become one of the more reliable tech tools at a business owner's disposal. These mobile computers allow us to take the office with us when we are on the road. The only problem is, their usefulness often hinges on the battery power. If you have a laptop, it's highly likely that you've experienced the battery running low while using it. Should this happen to you again, there are a few things you can do to preserve the remaining battery life. Here are six.

1. Adjust the brightness of your screen

A brighter screen will cause your battery life to decrease faster. If you are running low on power, try turning the brightness of the screen down as low as it can go while still remaining visible.

Many laptops, including most PCs and all Macs, have shortcuts on the keyboard that allow you to modify the brightness of your screen. On almost all laptops, screen brightness is indicated by a sun icon, and pressing the smaller sun will decrease the brightness. On most laptops you can either just press the key with the brightness labels on it to decrease the brightness, while others will require that you press the FN key and the key with the label.

2. Activate your laptop's battery saver mode

Most laptops have a built in battery management feature that allows you to enable different profiles based on how you are using the laptop. One of the more useful settings is Battery Saver or Eco Mode. These modes have been developed to help extend the battery life when your battery is running low.

When activated, they will often manually override settings like screen brightness and turn off unnecessary services or connections like BlueTooth. To activate this on PCs, you can usually click on the battery icon in the lower-right bar of the main Windows screen and select your power saving mode.

If you have a Mac, press the battery icon at the top and select Open Energy Saver Preferences. This will allow you to modify how your laptop saves energy, including when to turn the screen and hard drives off.

3. Unplug connected devices

Many USB devices you plug into your laptop like hard drives, mice, phones, etc. are actually powered by your computer. Therefore, if you are running off of the battery, you will likely see increased drain if devices are plugged in.

When you are running low on power, try unplugging devices connected by USB. This is especially important if you have plugged your mobile phone or tablet into your laptop to charge.

You should also look to make sure other connection methods like Bluetooth are off. Disconnecting devices should allow your laptop to last a bit longer.

4. Turn off keyboard backlighting

A common feature of many newer laptops is a backlit keyboard. While useful when you are in a low light situation and need to see what keys you are hitting, the backlight does use battery power and can decrease your battery life.

Most laptops allow you to turn the backlight off from the keyboard, much like the screen brightness. The location of these buttons will be different for each laptop, so be sure to consult your user manual if you can't find them.

5. Close unnecessary apps

When working on the computer, many of us will have more than one program open at the same time. Some of these programs aren't 100% necessary to the task at hand, and keeping them open will usually increase the drain on battery.

So, when your battery starts to get low, try closing apps and programs you aren't using. This is especially true for apps that require larger amounts of computer resources like Photoshop or any graphics heavy program. Closing these will give you a precious few extra minutes, or more, of power.

6. Simplify your activities

Finally, along with closing apps that you aren't using, try simplifying what you are doing. What we mean here is focus on one task. If you are writing a blog article, close everything not related to writing including communication apps like email, instant messaging, etc.

The goal here is to try and stay in the same window or program, as switching programs will increase the drain of the battery. Sure, it won't be a massive spike in battery usage, but staying in the same window or app will help increase the time you'll be able to use your laptop on battery.

If you have a laptop and are looking for ways to get more out of your battery, contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

Topic Hardware
August 6th, 2014

BCP_Aug05_CRegardless of the industry you operate in, or the size of your business, you should be taking steps to ensure that your business is ready for any disaster. While there are many paths you can take to ensure your business is ready, there is one element that is central to all plans: backing up your data. In the first part of this article, we took a look at four points that will help improve the effectiveness of your backups. Here are another four.

5. Automate your backup

It can be tough to actually remember to back up your files, especially if your business is busy. Therefore, you could look into an automated backup solution. At the very least, you should set a schedule as to when backups are conducted and set what is being backed up. While this isn't a full automation, a schedule will help.

If you are using solutions like the cloud or NAS (Network Attached Storage), you can usually automate the process by selecting which files and folders to back up and when. The software that powers these solutions will then do this automatically.

Ideally, your backups should be carried out automatically to ensure your data is available should you need it. But you should check periodically to ensure that your data is actually being backed up. This is especially true if you are backing up other systems, as there have been cases where employees have become frustrated by the backup process and simply turned it off. The business owner, thinking their data was being backed up would be in for a bit of a shock when systems crashed, if this was the case.

6. Back up your backups

Redundancy of your backups is just as important as actually backing up your data. You should keep a backup of your backup in case something happens to your original backup. While this doesn't have to be carried out as often as the 'normal' backup, this should be done on a regular basis.

In order to really ensure backup redundancy we recommend that if your main backup is kept on-site, then the secondary backup should be on another storage medium that is kept off-site.

7. Don't forget data stored on non-physical drives

What we are referring to here is the data stored on different services like your email, social media, and non-physical locations. This is especially true if you say have you own servers. It's highly likely that there is data stored on these services as well, and should they go down and you haven't kept a backup, you may lose important information.

Essentially, think about critical data that is used in the company, but isn't physically kept on computers. It may feel like this is going a step too far with backups, especially for businesses who use email services like Exchange and Gmail. However, while the chances of these systems going down are incredibly rare, it could still happen. Therefore, you should conduct a monthly to bi-yearly backup just to ensure that data is there somewhere should something happen.

8. Test your backups

Finally, it is beneficial to actually test your backups from time-to-time to ensure that they are not only working but the data is actually recoverable. If you do a trial run on recovering your data, you can get a good idea of how long it will take to retrieve this information when you actually need to recover it. You can then take steps to optimize this and let the relevant people know.

Also, testing is a good way to discover any problems, e.g., if someone has disabled backups, or one solution isn't working. This will ensure that your data is there when you need it.

If you are looking to integrate a data backup solution, contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

July 30th, 2014

SocialMedia_July28_CA common use of LinkedIn is the curation and sharing of content with fellow colleagues and users. The business oriented social platform has a wide variety of features that encourage users to share content, and earlier this year its own content creation platform was implemented for select users. Now, the company has rolled out the new publishing platform for all users to take advantage of.

About LinkedIn's new publishing platform

Like other social networks, LinkedIn allows users to publish posts on their profile which are then visible to other users. In the past, there was a limit as to how long the posts could be, which influenced how users shared the content they generated. Most would simply copy and paste a link to their content into a post on their LinkedIn profile.

In an effort to make sharing thoughts, ideas, expertise, etc. easier, LinkedIn has implemented the long-form post. This feature allows you to create longer content, such as blog articles and opinion pieces, and post this directly on LinkedIn. In other words, you can now use LinkedIn as a blog which is shared with your connections.

If you create long-form content, this could be a useful way to get posts out to an even wider audience than through your blog. This is because when you publish a post on LinkedIn, it becomes part of your overall profile, with the post being visible under the Posts section of your profile. New long-form posts will also be published and shared with all of your contacts automatically.

This means that you could technically increase the overall reach of your content, especially if the content you produce is useful to your LinkedIn connections.

Writing long-form content on LinkedIn

If you would like to start publishing long-form content using your LinkedIn profile, you should be able to do so by:
  1. Logging into your LinkedIn profile.
  2. Pressing the pencil in the box that says Share an update…
Note: This update is still rolling out to users, so you may not be able to produce long-form content just yet. If you don't see the pencil in the Share an update… box, you will need to wait for a few weeks, or until you get an email from LinkedIn saying the feature is ready for you to use.

If you do see the pencil icon, click on it to open the long-form post screen. It looks like most other Web-based publishing and writing platforms with the usual formatting buttons and text field where you input the content.

You can write your article directly on this page, but many choose to write using a program they are comfortable with and then copy and paste into the text field. If you want to add images to your post, you can simply click where you would like the image to slot into the content and select the camera icon from the menu bar above the text field. Select the image and hit Submit. You can then resize the image by clicking and dragging on it.

Saving and editing your content

Once you have finished writing we strongly recommend you hit the Save button at the bottom of the text field. This will save the content to your profile, but will not post it. This means you can edit the content before publishing. To do this, click on Preview which will open your post in another window, allowing you to see what the post will look like on your profile.

While in Preview mode, be sure to check the spelling and grammar, along with the overall formatting. If you spot anything that needs to be changed simply switch back to the editing tab on your browser and make any amendments.

When you have finished writing, formatting, and editing you can then hit the Publish button. This will then publish the content on your profile and share it with your connections.

If you have content that you think your connections and colleagues would benefit from reading, then this new LinkedIn feature could prove to be useful and should be considered as a larger part of your overall content strategy.

Looking to learn more about LinkedIn and how you can leverage it in your business? Contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

Topic Social Media
July 29th, 2014

laborday

The first Monday in September brings a day of honor for all workers around the word. So, kick your feet up and celebrate all the hard work you do through out the year.

The first Labor Day event  was held in New York City? September 5th, 1882 marked the beginning of this wide spread tradition as the Central Labor Union kicked off this “workingman’s holiday”.

Appreciation for all.  This holiday was dedicated to hard working people just like you and me. It doesn’t matter if you are a lawyer, doctor, pet groomer, real estate agent or zoo keeper—this holiday was created to honor all hard working individuals across the nation!

Celebrate and get back to work!   Labor Day also begins the end of the third quarter. Often, this day is seen as the official end of summer even though the Fall Equinox is a few weeks out. Most of us have wrapped up our final vacations and children flock back to the school ready to learn.

Let the 3rd quarter queue you.  Personal growth and learning should be a staple in every working individual’s life. Don’t get to cozy in your current position. Always seek ways to improve yourself and your overall quality of life.

Do not excuse yourself.  We all have hectic schedules filled with work and family duties, but we are capable of improving ourselves and learning new things too. It doesn’t have to be something charitable either.

Personal growth could mean developing your company image through local networking groups, taking a business class or making a commitment to follow a new exercise regime.

Happy Labor Day.
Enjoy the long weekend. Kick up your feet and grab your laptop. Make a plan for personal growth and learning. Develop yourself to improve and grow your business to finish 2014 even stronger than ever.

 

 

Topic General
July 29th, 2014

tabletAre you ready for a tablet? The market today is flooded with feature filled offerings you may enjoy. Here are some great tips to guide you through the purchase.

1.  Decide what you want to do with your new toy.  This may sound strange, but it is important to figure out what you want to accomplish with your tablet before you buy. Make sure the investment you make gives you the physical functionality you need like extended battery life, roomy internal storage or a large display just to name a few.

2. Backup your data regularly.
If your little gem is stolen or damaged retrieval or reconstruction may be impossible. Cover all of your bases with a backup solution to store your data in an alternate location. This will keep your work in tact through the most unpredictable life events.

3. Where do you use the Internet?  If you want the Internet to work everywhere you roam, consider a tablet with a cellular service plan from your preferred provider. If you will generally be within range of a Wi-Fi access point, save a few bucks with a simple Wi-Fi only model.

4. Find a solution that works for you, don’t change the way you work.
Applications are the key to successful computing on tablets, but not all applications are available for every device. Triple check the app store for your chosen tablet and make certain you can work seamlessly sharing information as needed.

5. Good to the last drop?  While this small detail is often overlooked don’t discount its worth, buy a case! No matter what model you decide to purchase a high-quality case is immeasurably important. You will find many cases with features you’ll love from keyboards and stands to hard coverings that will protect your new tablet from physical harm.

6. Pick a smooth operating system.  Some people, and programs, are very particular about the operating system. Take a little extra time to review your needs before you buy a tablet that leaves you longing for more.

7.  Buy a reputable brand.  Check out these websites to compare features for a variety of reliable tablets hot on the market:

¨ Apple tablets to review:
www.apple.com/ipad/compare/

¨ Offerings from Intel:
www.intel.com/tablets

¨ Microsoft Surface 3 tablet:
www.microsoftstore.com/surface3

¨ Tablets available from Dell:
www.dell.com/tablets

Wondering if your selection will do everything you want to do?  We can help. Our trained staff understands your workplace and can help you determine the best purchase for your needs.When you’re ready to buy, we will provide pricing for your favorite device and couple it with configuration for your work environment so you can hit the ground running with your new purchase.

 

 

Topic General
July 29th, 2014

laptop2One of the most aggravating error messages to see on your computer screen when you are hard at work, but cannot save anything you’ve just completed. One common cause for this is a shortage of storage space.

One of the most aggravating error messages to see on your computer screen when you are hard at work, but cannot save anything you’ve just completed. One common cause for this is a shortage of storage space.

Do you know how much storage you have?   If you use a computer, tablet, or smartphone you can probably tell when your storage is filling up fast. The first few signs to watch for are poor performance, display problems, and of course low-storage warnings.

When storage refuses to serve.  Last month a new prospect called in for technical support frantically explaining how they couldn’t save or retrieve anything on their server. They started their work day without a worry in the world, but in an instant productivity came to a screeching halt.

Thankfully, we were able to work with them to quickly determine the problem. Their server actually ran out of storage completely, so no one in the office could save to the server at all.

Workstation storage lapse.
Tower computers and laptops are a big concern for those who use them for work daily. There is nothing worse than technical woes stalling your work. Before it’s too late, check your tower or laptop storage with these three easy steps:

  1. Go to “My Computer”
  2. Right click on your “C Drive”
  3. Then click “Properties”

This will give you a pie chart showing exactly how much space you’ve used and how much space is still available on your machine.

What about my iPad or iPhone?  To check the storage available on your favorite Apple devices,  simply open the “Settings” area, tap “General” and look at the “Usage”. From there, you can quickly determine the applications that are eating up space and alter your usage plan as needed.

Android storage check.  Android devices are just as easy. From the “home” screen, press the “Menu” button, then select “Settings” and finally “Storage”. You may see a few items here, an SD card and/or phone storage. You will be able to review the space remaining on each.

Storage tips to save space.  Keep in mind, storage is often filled quickly with media files. If you’re looking to save a little extra storage, try transferring your pictures, videos and music to an alternate storage device or cloud storage system.

Check annually.  Remember, your
devices don’t have infinite storage. The truth is, most people don’t even know they are dangerously close to maxing out their memory or storage capacity until it is too late and they are unable to run the programs or save items needed.

How can you tell if your server is low on storage?  There really isn’t a quick method to determine the remaining storage on your server. You must login to the server to assess the situation at hand directly.

If you are concerned about storage, don’t wait!  Give us a call to review your servers and computers before your storage refuses service, putting your workday on hold.

ThinkTech (508) 570-3040

Topic Article
July 29th, 2014

Walk into an office with a dozen desks and you’re likely to see 11 that are clean, especially at night, and one that has miscellaneous papers, files, boxes, and half-empty bottles of water. What’s the difference?

Organized chaos?  The person who works at the messy workstation will likely say he’s just creative and likes to have all his stuff in sight so he doesn’t have to dig into a file cabinet to find things. Some messy people even say they work too fast to stop and file things. Others say the clutter itself has an organizing system. Still others say the mess is like a visual to-do list. Pressuring mess-makers to clean up isn’t easy.

Some research supports the messy/creative system.  A study of 48 students at the University of Minnesota showed that people working in a messy room came up with more creative ideas for using Ping-Pong balls than those in a tidy room.

Neatness counts.  For neat co-workers, just the sight of piles of papers and stuff can stress them out, distract them from work and may even hurt their performance.

Appearances in your office.  The appearance of your desk and work area is hugely important, says Judith Bowman, author of books on corporate etiquette. But the desk and floor around it are very personal. Criticizing them is like telling someone they’re a sloppy dresser or a bad housekeeper.

Judgment.  About 57% of adults surveyed by Adecco, a staffing company, have judged co-workers on the appearance of their workspace, and 28% say they would be less likely to promote someone with a messy workspace.

Tools of the trade.  Even if the top of your desk is in disarray, make sure your equipment is clutter free. Putting items on top of your printer, monitors, scanner or computer tower can cause physical damage reducing their useful life.

Decluttering day.  A few employers hold annual decluttering days, but generally messy people just make their paper stacks look neater. The Wall Street Journal tells of one executive whose desk includes porcelain animals, sports memorabilia, foam guns, computers and batteries. If he wants to concentrate on something, he moves to another room. Yikes!

 

 

Topic General
July 24th, 2014

Productivity_July21_CEnterprise Resource Planning (ERP) is software that allows businesses to manage business processes and information. Long thought to be a tool exclusively for large businesses, there are an increasing number of solutions being made available to small and medium businesses. Despite this, many business owners are unsure as to whether ERP should be integrated into their business or not.

There are several common business situations that indicate your business may be ready to implement an ERP solution. Here are 5:

1. Your business is entering the growth stage

If your business is experiencing a period of growth of profits, sales, and employees, chances are high that the number of systems and processes you use and require are also growing. If not managed properly, you could see a significant slowdown in growth due to inefficient processes.

By integrating an ERP solution, you can avoid this largely because these systems allow you to manage processes from a central location and provide you with the right resources when you need them. Essentially, they provide the platform that can support the systems and processes that enable healthy growth.

2. You have a tough time accessing business information

Companies without ERP often see employees wasting time tracking down important information. Think about the time you need to spend looking for accounting data. Is it available at the click of a button, or do you need to search for it across different locations?

If you are spending more time tracking important information than actually using it, you would do well to look into an ERP solution. It can centralize information and make it much easier to access when you need it, thereby increasing your overall productivity.

3. Finance and HR processes are becoming harder to manage

Companies with a small number of employees or customers can likely get by without specific software to help track relevant information and can use spreadsheets instead. But as soon as you see growth, you will quickly find out that spreadsheets simply won't cut it and managing Finance and HR related activities and information will become an uphill struggle.

If your teams rely on paper or other base information to develop reports and fill orders, you could see labor costs shoot up, possibly becoming your biggest expense. By integrating an automated solution like an ERP, you can cut back on these costs and make your employees' jobs more manageable.

4. Databases contain double entries and errors

When each department uses their own software to keep information, it can become impossible to manage it all and ensure that all systems contain not only the same information but are up-to-date. When different departments have different information for the same client, person or function you are going to see inefficiencies and errors made.

These mistakes and the time spent correcting them can result in increased wages, decreased productivity, and even potential loss of sales. By implementing an ERP, you can ensure that everyone is accessing the same information which is not only correct but also up-to-date.

5. There are numerous processes carried out on different software and systems

It is common to see many businesses invest in different software and systems for different functions and departments. In many cases, this can lead to high overhead and management costs which in turn can eat away at profits.

Many ERP solutions are developed to support a variety of business processes and departments. What this equates to is one solution that covers all aspects of your business. This is almost always more affordable than multiple systems. The same can be said if you need to add new employees. With traditional systems this means investing in new software licenses. However, with ERP you can usually add a user for a low monthly cost, or even no cost at all - depending on the solution you integrate.

If you are looking to learn more about ERP and how it can be implemented in your organization, contact us today and discover what might turn out to be a successful solution for increased profits and productivity.

Published with permission from TechAdvisory.org. Source.

Topic Productivity