Blog

April 15th, 2015

164_C_SecThere are things that all of us hold dear to our hearts: family, a stable career, and our smartphone and tablet. Okay, maybe those last two aren’t as important as the others. But still, your smartphone or tablet is likely an integral part of your life. And you’re probably using them to foster that stable career or family life. So when your device becomes infected, what’s to do? We’re specifically talking Android, and we’re going to show you six steps to take when you suspect infection.

The lowdown on Android viruses

First off, let’s just put some things out there and clear the air. One, getting a virus on your Android product is actually incredibly rare. Two, when you see pop-up ads prompting you to buy a virus removal app, don’t freak out. This doesn’t automatically mean your device is infected. In fact, buying one of these apps could actually get you a virus! This is because all Android viruses are contracted via apps you install on the device. Which means the safest way to avoid getting one is to only install apps from the Google Play app store. If you must buy one outside of this, it’s wise to do your research first.

Before we get to what we think is the best solution, there are alternative ways to remove a virus that should be noted:

  • Use antivirus apps from Google Play - a lot of these are free and will detect and remove malicious apps, but some have a tendency to report apps as infected when they’re actually completely fine.
  • Perform a factory reset - if there’s a virus on your phone, this is a surefire way to remove it. However, in doing so you return your phone to its original factory settings. That means you’ll lose everything you’ve added since then that isn’t backed up.
Now that that’s out of the way, let’s get to the recommended option below.

How to remove the virus

  1. Turn safe mode on: To do this, access the power-off options by pressing the power button, then press and hold Power Off. This gives you the option to restart in safe mode. However, this doesn’t work with all models of the Android phone or tablet. If it doesn’t work with your device, a quick Google will pull up model-specific instructions. And what’s the point of turning on safe mode in the first place? Simple - it prevents any malware from running.
  2. Search for the infected app: Do this by opening Settings and then Apps. Once you’ve done this, be sure you’re looking at the Download tab (since the virus can only be something you’ve downloaded), and then start searching for the suspected app. If you don’t know the virus’s name, it’s likely something that looks out of place.
  3. Uninstall the app: Yes, it’s really that simple. Just click on the suspected app and uninstall it. Then you’re done. But if the name of the app is grayed out and you can’t even tap it, it means the virus has given itself Device Administration Status. In this case, follow the next three steps below.
  4. Remove Administrator Status: Do this by tapping on Settings and Security, then Device Administrators. Simply uncheck the infected app and hit Deactivate on the next screen.
  5. Uninstall the app: Now when you return to the Apps menu, the infected app will no longer be grayed out. Simply uninstall it.
  6. Restart your device: This takes it out of safe mode. Now your phone will be virus-free.
Want more ideas for Android and IT security? Don’t hesitate to give us a call today.
Published with permission from TechAdvisory.org. Source.

Topic Security
April 8th, 2015

164_C_ProdLove it or hate it, technology isn’t going away. The world is evolving by the day and, with it, so is tech. The fact of the matter is that if you’re not incorporating new technology into your business, your competition is going to gain an edge over you. And with so many apps, updates, hardware and more being released by the day, how do you know which technology actually boosts your business’s productivity? Here are a few questions to ask to ensure you’re getting the most out of your technology.

Is this making my job easier or harder?

There’s no questioning that technology can make our lives better and our jobs easier, but it can also make everything more difficult. Here are a few ways it can slow you down:
  • Distraction - From email to Facebook to Skype or Gchat, technology can be a 24-hour distraction. If you are constantly switching between technology apps and programs - whatever your reason - you’ll certainly end up in a state of distraction, causing your productivity to take a hit.
  • Too complex - Some technology is simply too complex for the average user. To fix this problem, either use technology that is more user-friendly, or leave your IT guy to the job.
  • Too much - There are simply hundreds and thousands of apps and programs that can be used to make your workflow and job easier, but if you use too many you’ll likely be slowed down as you bounce between them all. The trick is to use only what you need, and nothing more.

Does my tech work?

This is almost a no-brainer. Your tech needs to work in order for you to reach your maximum productivity. If you’re still using a break/fix contractor and you’re calling him every other week, is this increasing or inhibiting your productivity? The answer is pretty obvious - it’s probably slowing you down. So what do you do? You need to get a more effective technology solution that is going to “just work”.

If you’re a small business owner, one way to do this is through managed services. This is a hands-off solution where an MSP handles all your IT, usually for a fixed monthly fee, so you never have to think about it. MSPs are proactive about preventing problems from ever occurring in the first place, meaning you’ll have fewer IT issues creating disruption and downtime in your workday.

Is this tech job my responsibility?

Just because you know how to troubleshoot a broken application, does that mean you should? If you’re a business owner or have a job role outside of the tech department, it will benefit you in the long run to leave the job to the tech team. Why? It’s for the same reason the owner of a restaurant doesn’t mop the floors or clean the toilets. They have better things to do with their time, and so do you. You have a specific role for a reason, and you’re creating the most value for your company when you stick to that role. Do yourself and the tech team a favor and leave the tech alone; you have a business to run.

Want more ideas on how to maximize your productivity and use technology to its greatest good? Give us a call and let’s talk today.

Published with permission from TechAdvisory.org. Source.

Topic Productivity
April 7th, 2015

BusinessValue_Apr7_CAt the end of the day, the success of any business comes down to whether it's making a profit. But building and maintaining relationships with the customer base responsible for that revenue is even more significant. Visionary business owners are implementing customer relationship management (CRM) systems as a part of their business operations.

Imagine a product that you purchased a couple of days ago breaks after its first use. You contact customer support and describe the issue, only to be told to wait for another representative to call you back. You wait for hours, and still nobody calls back. After sending an email to customer support, there's a chance you get a call back, but it's from someone unfamiliar with your problem and you awkwardly have to explain yourself for the third or fourth time. An effective customer relationship management system can eliminate this problem and many more. Here’s what you need to know.

CRM defined

Customer relationship management is a system that allows businesses to manage, record, and evaluate their customer interactions, in order to provide better services and boost sales. You can use CRM to store customers’ contact details, accounts, leads and sales opportunities all in one place, usually in the cloud so that the information is accessible by anyone in your organization, and at any time.

Why you should invest in CRM

  • Master data management - This is a method of recording and sharing customer data across the CRM process. When customer data is recorded, the CRM system centralizes the data into one file, called a master file. Everyone within the company then has access to this data source, preventing confusion from inaccurate or duplicated data.
  • Collaboration - Nowadays clients want their support from a company’s customer service team to be as fast as possible. But one of the problems in the customer service arena is a lack of consistency. CRM systems are able to ensure customer information is shared among departments to better understand circumstances and requirements, and provide a more consistent service.
  • Customer segmentation - A CRM system arranges your customers into groups based on criteria such as age, gender, location, and even their likes and dislikes. This allows you to target marketing messages to your customers more accurately, potentially increasing your sales numbers.
  • Task tracking - CRM systems have task tracking features that enable your employees to stay on top of important tasks, such as contacting customers via email or phone, and following up on leads. CRM systems also send reminders to employees about their assigned tasks, so that nothing falls through the cracks.
  • In-depth reporting - Another benefit you can derive from implementing a CRM system is a thorough analysis of your customer base. CRM-generated reports give details including an overview of product sales numbers, the marketing strategies that work best, your most successful products or services to date, and even a prediction of whether your sales target will be met at the end of the month.
If you’re looking to improve customer service and increase sales conversion with CRM, contact us today and see how we can help.
Published with permission from TechAdvisory.org. Source.

April 6th, 2015

BusinessContinuity_Apr6_CThink your business is immune to disasters? Think again. Disasters can strike without warning and, when they do, your company stands to lose more than just the time and money you’ll have to spend on data recovery and compensation. You could lose years of hard-earned reputation and trust from loyal clients - the two things that could potentially put an end to your operations altogether. It’s therefore important to protect your business from disasters before they even happen. When it comes to disaster recovery planning, there are countless actions you can take to minimize damage and risk. Here are a few to get you started.

Cloud backup

One of the most serious side effects disasters inflict on your business is preventing access to data. This is a major inconvenience, especially if you need to communicate with clients on a daily basis. Make sure all your crucial data is safe by using a cloud-based backup solution. With the power of the cloud, your files are stored and accessible from anywhere, and at any time. Cloud backup provides convenience and enhanced uptime, ensuring business continuity during a disaster.

Get disaster insurance

Disaster insurance can help cover the costs of repairing damage caused by certain disasters. Many business owners think they have sufficient insurance coverage, only to find out later that their policy didn’t cover a disaster scenario. Take the time to consult with your insurance agent to understand what is, and what is not, covered by your insurance. If necessary, consider buying additional coverage from your insurance provider.

Prepare your employees

Many businesses regard employees as their most valuable assets. In the event of a disaster you will rely on them not only to execute the disaster recovery plan, but to also keep your business running. Unfortunately, if your employees or their families are also affected by a natural disaster, they won’t be able to concentrate on their work. That’s why you need to prepare your staff for coping with a disaster as well as your business. It could be something as simple as issuing a handbook to cope with crises, sending emails to alert employees, or preparing emergency supplies and communication devices to meet immediate needs.

Create a contingency plan

Review all your business operations and identify areas that are crucial for your organization’s survival. Establish a procedure for managing those functions during a disaster. For instance, you can make a list of all suppliers and their contact information. If your suppliers are located near your business, you should have secondary contacts in other locations. Establish an assembly place where your employees can continue to run the business if your main premises become inaccessible. Once you have a contingency plan in place, make sure you review it with your employees at least twice a year so you don’t forget any crucial details.

When your business is hit by a disaster, the top priority is to keep your daily operations running as normally as possible. If you want to learn more about planning for a disaster, give us a call today.

Published with permission from TechAdvisory.org. Source.

April 2nd, 2015

SocialMedia_Mar30_CUnderstanding the success of Facebook marketing efforts can quickly become complicated but, if there is one figure that’s critical to monitor on a regular basis, it’s the count of users who have liked your company’s page. This number helps you understand how far your messages are spreading, and what return you’re likely getting on your investment. Beware, though - Facebook has announced a site-wide drop in page likes - here’s what you need to know.

Facebook’s announcement means that since March 12 you may have seen a drop in the number of likes, or fans, attributed to your page. If you’ve been wondering what you did wrong to cause the drop, you can rest assured that it’s unlikely to be a result of ineffective marketing or unengaging content on your part. Rather, Facebook has been hard at work removing inactive accounts from the social network.

The kind of Facebook accounts affected by the move are those of deceased users whose friends or family have opted to have the profile memorialized. The page remains visible, but is clearly marked as in remembrance of the user and becomes a place for relatives to share memories. Accounts also affected are those whereby the user has opted to deactivate their profile and take a break from the site. In the case of deactivated profiles, if the user later returns to Facebook and begins using their profile again, the like will be re-added to your page’s count at that point.

In making this move, Facebook aims to ensure that the like count for a page more accurately reflects the number of active users who actually see and engage with the page’s content. There’s no denying that it is easy to become distracted by high like counts, when often the reality is that only a fraction of those users are the people you are aiming to target, or indeed real humans at all. The social network already filters out likes and comments for specific posts from those with deactivated or memorialized accounts, so this change simply represents an extension of this policy to the more visible metric of a page’s overall like count. From Facebook’s perspective, the move also helps it to deliver a better overall experience, since taking the bloatedness out of artificially inflated numbers helps users get a better idea of which pages are popular and which are most relevant to their needs and interests.

Businesses should consider Facebook’s shift a positive one, since it leaves you with a clearer perspective on the real audience your page is getting and removes the potential to be seeking false comfort from a high page count that doesn’t actually reflect the level of active engagement. The move has echoes of recent efforts by Instagram to flush out spam accounts from its system - some high-profile celebrities saw their follower counts drop by the thousands after these accounts were banished. Though the dip in Facebook page likes may continue for a further few weeks as more accounts are flushed out from the count, most page owners will notice only a small difference. If you suffer a more drastic drop, treat it as a wake-up call to try new tactics to deliver engaging content and organically drive a more genuine Facebook audience.

Need advice on how to build a social media audience and use it to generate leads? Get in touch today and see how we can help.

Published with permission from TechAdvisory.org. Source.

Topic Social Media
April 2nd, 2015

164_C_HardwareNo one likes a slow PC. It makes you feel like you’re living back in the 1990s when waiting nearly a minute for a page to load was the norm. The technology problems of the ‘90s are gone for a good reason, and with them so should your computer slowness. But if you’re suddenly reliving this unwelcome blast from the past and it’s more painful than boy bands and Britney Spears, then here are a few things you can to do to fix it.

Restart

The most obvious but often overlooked fix is to simply restart your PC. Many people get into the habit of leaving their PC on 24/7 and, instead of turning it off, just leave it in sleep mode when they’re not using it. However, restarting it is like vacuuming a carpet or mopping a floor. If you let either of them sit for a while, a lot of temporary gunk builds up. A simple restart can help clean your computer up but, unlike with household chores, you won’t get dirty in the process.

Uninstall new stuff

Did you recently install new hardware or software? If you did, this could be causing your slowdown and, if you don’t need it, it’s worth uninstalling it. Here’s how:
  1. Go to your Control Panel’s Programs and Features section.
  2. If you think a driver is slowing you down, open Device Manager and double click the new driver.
  3. A dialog box will open. Click the Driver tab followed by the Roll Back Driver button.
  4. If that button is grayed out, it means the problem isn’t with that driver. If not, you can continue with uninstalling.
Using the Device Manager, you can also uninstall new hardware.

Free up hard drive space

A lack of hard drive space can slow your PC down as well. To run your system smoothly, it’s recommended you have 15% hard drive space free. Having this extra space gives room for temporary files and swapping.

If you don’t have the space, you may need to purchase a new hard drive or transfer some of your files and programs over to an external one.

Search for the bloated program that’s eating your memory

Another potential problem could be a dysfunctional program that is using up too much of your PC’s memory. To see if this is the source of your problem, go to Windows Task Manager and click the Processes tab. Then look in the CPU or memory column. Either of these will show you if there’s one program that’s eating all your memory.

To solve this problem, click on the program in Windows Task Manager; and then hit End Process. Keep in mind that this is only a temporary fix. You’ll have to uninstall this program and replace it with something that will run more efficiently.

Scan for viruses

Both viruses and malware can also slow down your computer. To check if you’ve been infected, run a system scan. If you do have malicious software on your PC, and your antivirus software hasn’t effectively detected or removed it, contact a local IT Services Provider who will be able to clean your computer and free it of potentially harmful malware. They can also advise you to a reputable solution to avoid future issues.

Want more tips on how to resolve PC slowness and other computer issues? Worried you may have been infected by a virus? Get in touch with us today for help and advice.

Published with permission from TechAdvisory.org. Source.

Topic Hardware
April 1st, 2015

Security_Apr1_CIf you think your email is fully protected from hackers, think again. A lack of sufficient email security measures can result in data theft, unauthorized access to sensitive information and the invasion of your computer by viruses and malware. Here are some tips to secure your email account from unwanted intruders and the many troubles that come with them.

Use separate email accounts

Most people use a single email account for all their personal needs. As a result, information from websites, newsletters, shopping deals, and messages from work get sent to this one inbox. But what happens when someone breaks into it? There’s a good chance they would be able to gain access to everything else.

Having multiple email accounts will not only boost your security, but also increases your productivity. You can have a personal account to communicate with your friends and family, another solely for receiving emails from work, and one recreational account for various website registrations and getting newsletters. Wise email users never put all their eggs in one basket!

Set strong passwords

Too many email accounts have predictable passwords. You might be surprised to learn that email passwords like ‘123456’, ‘qwerty’, and ‘password’ itself are still the most common around. For the sake of security, be a little more selective with your passwords. Spending a few moments on coming up with a good password will be beneficial in the long run. Mix upper and lower case letters, numbers, and special characters to form a unique password that makes sense and is memorable to you, but no-one else. Also, never use the same password for all your email accounts. This way, if someone hacks one of your accounts, all of the others are still safe.

Beware of links and attachments

When you see a link in an email, don’t click on it unless you’re expecting the link from a known source, such as from your friend or a confirmation link for your game account registration. The truth is that you never know where those links might lead you. Sometimes they can be safe, but other times they can infest your computer with viruses and malware.

Similarly, if you’re expecting a file from your friend or family, then go ahead and open the attachment. It’s always good to know the person sending the file. But be wary of attachments in emails from strangers. Even if the file name looks like a JPEG image, you should never open it. File names can be spoofed, and innocent files may be a clever virus in disguise, ready to latch itself onto your computer the moment you click on it.

Beware of email phishing

Phishing is a type of online scam when malicious users send you an email, saying that they’re representatives from high-profile websites like eBay, Facebook or Amazon. They claim that there’s a problem with your account, and that you should send them your username and password for verification. The fact is that, even if there was a genuine issue with your account, these companies would never ask for your password. You should ignore these phishing emails and sweep them into your spam box.

It all comes down to common sense when you’re dealing with email security issues. If you’re looking to secure your business emails, give us a call today and see how we can help.

Published with permission from TechAdvisory.org. Source.

Topic Security
April 1st, 2015

Struggling with Windows 8.1? Feel like the menus are useless? Learn to set up the applications for a more efficient interface.

Go to my desktop!
If you hate logging into your computer and seeing the application screen, change it. Right Click on the toolbar at the bottom of your desktop, click Properties, then select the Navigation tab. From there you can change your Start Screen options to something more useful.

Change your defaults.  Want to stop those weird tablet-esque apps from opening your images? Send your mouse to the bottom right of your screen click the cog image for Settings on the right, click Change PC Settings and search for Apps. Then you will be able to see all your default applications to the programs you love.

Organize your apps.  Sick of seeing a bunch of apps you don’t use when you hit the Start button? Go to your Start Menu and click the downward facing arrow in the bottom left corner. From there you can click on the box next to Apps at the top and choose to order your apps by how often you use them. This will help you access what you need most often quickly.

 

Topic Article
April 1st, 2015

Mother’s always say,
“A little dirt won’t hurt.” Oh, how they are wrong when it comes to computers. Take some time this month for a little Spring cleaning, on your computer.

Your computer’s
immune system is low
when the insides are suffering with dust and debris. Here’s what you’ll need:

  • Compressed air can
  • Microfiber cloths
  • Q-tips
  • Rubbing alcohol
  • White vinegar
  • Distilled water

Start with the outside.  Don’t be afraid, turn off your computer and disconnect all of the cables on the back (just make sure to take a picture of them if you won’t remember where they go). Then mix a few tablespoons of vinegar with warm water and use a cloth with the mixture to wipe down the case on your tower, monitor, printers, scanners, monitors, even your desk. This solution will clean away sticky messes, dust, dirt and germs sanitizing your entire workstation.

Blow away the dust.  Use your compressed air to blow around the keys on your keyboard and wipe the surfaces of the keys down with the vinegar solution.

On to the insides of your computer. Take the case off of your computer tower. Generally, there are only a few screws on the back side where everything plugs in. Be careful, some cases slide off and others slide and lift off. Hold your compressed air upright to avoid the inner solution leaking onto your equipment, then blow out the dust from the inside of your computer.

Filter fun.  If your computer has filters around the fans, remove them carefully and gently rinse them in a sink. Then use your Q-tips and alcohol to wipe away any added debris on your motherboard and fans. Alcohol and Q-tips can also be handy when cleaning out the backside of your optical mouse.

Warnings.  Remember, computers are electronics that can be easily damaged. Use a portable battery operated vacuum if you want to suck up the dirt. Avoid using harsh chemicals to sanitize as they can damage computer screens and dry out the surfaces of your equipment. Never spray anything into your computer or directly onto your monitors and scanners. This can cause the solution to drip into the workings of your equipment and damage them.

 

Topic Article
April 1st, 2015

Picture1Earth Day is coming up on April 22nd and this is a very special year. EarthDay.org is celebrating 45 exciting years of environmental history. Here are five ways you can get involved.

  1. Create Green Teams at your office. You don’t have to be an environmentalist to participate. Earth Day is perfect for everyone in your office. Green Teams are groups of individuals who work together to support Earth Day. Companies can encourage Green Teams by awarding and recognizing their achievements.
  2. Plant a tree or wildflowers together! Tree and wildflower planting have long been staples for Earth Day celebrations. While planting may seem like a small act, the new plants help reduce greenhouse gas emissions, clean pollution, secure soil to prevent erosion and provide homes for biodiversity. Look for local opportunities to participate in a planting event and drag your coworkers, friends and family along for the day. Check your local news outlets or earthday.org for public events.
  3. Buy Earth friendly products. Are you purchasing new computers or printers for your office? Ready to renovate a section of your building for further use? If you said yes, look into Earth friendly options. There many options for energy efficient lighting, doors, computers, and even printers.
  4. Recycle for charity. Some businesses find this time of year the perfect time to reach out to the community with a recycling campaign. Many items can be collected like batteries, electronics, paper and plastic. Visit Earth911.com for recycle locations near you.
  5. Educate. If tree planting and recycling aren’t for you, try reaching out to your community. There are opportunities to educate children and share Earth Day related materials with those around you at local schools and community centers.
Topic Article